Background: In Spring 2020 GEO Amey were moving offices but had accumulated extensive paper HR records (2500 files comprising 250,000 pages). The room where the files were stored was at capacity making access and organising the files challenging. Furthermore, the HR team were aware of the sensitive nature of some of the documents and wanted to ensure they complied with their data protection obligations.

The Process: Best Practice and Post Partner and turned out to be the perfect solution for GEO Amey given their combined employment law and digitisation expertise. All the files that GEO Amey needed to keep were cleansed, digitised and uploaded to their Sharepoint environment in less than a month. This allowed them to destroy all of the physical files and prevented them from wasting space in their new offices.

The Results:

• £1000’s saved in storage space
• Simplified employee file management
• All employee information in one place
• Easy to find an individual employee record quickly and efficiently
• Easier to comply with GDPR 

Testimonial: “I can recommend the services of Best Practice and Post Partner very highly when it comes to digitisation projects requiring real care and attention. Their management team were quick to understand our requirements and the sensitivity of the data we hold. They were fully informed from a data protection point of view and were able to deliver the project efficiently. The job was done ahead of time, on budget and with a minimum of disruption to our operation.”

– Head of HR